Our services

Coordinated travel plans for healthcare meetings and events.

From booking compliant accommodation to expertly managing travel logistics and providing comprehensive on-site support, our services are designed to provide a flawless group travel experience for healthcare professionals.

Let us take the complexity out of your meetings and events, so you can drive innovation and advance patient care with confidence.

HCP group travel

Complete group travel services for healthcare professionals during their attendance at leading industry conferences across the globe, with a focus on Europe and the United States.

We specialise in hosting HCP groups during medical events such as ESHRE, SABCS, EULAR, ECTRIMS, ACR, APA and many more. We currently work with over 200 global events each year.


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  • Accommodation

    Book HCP compliant rooms at verified business hotels near main event venues, ensuring both convenience and adherence to industry standards. Our accommodation services prioritise proximity and compliance, making the experience seamless and stress-free.

    We meticulously select hotels that not only meet regulatory requirements but also offer a high standard of amenities and services, ensuring a comfortable and productive stay for your delegates.

    You benefit from lowered rates, optimised contractual terms and unique point of contact for all contracted venues.

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  • Delegate logistics

    Complete suite of on-site services including organising transfers, arranging F&B venues and coordinating on-site meetings to ensure every detail is meticulously observed and executed.

    From the moment your delegates arrive until they depart we manage transportation, dining and meeting arrangements to guarantee a smooth and enjoyable experience. Our logistics team is dedicated to providing personalised support, addressing any needs that arise during the event.

  • Event registration 

    a complimentary service 

    This service is always free of charge for our groups, regardless of size.
    We take this tedious process off your task list so you can focus on what's important.

    Our team synchronises with medical associations to handle the entire submission process while ensuring data accuracy and due dates. We also consult on best methods to optimise registration fees charged by associations.

    * This complimentary service is available subject to approval and only if requested by the client at least 3 months prior to the event and for groups with a minimum stay of 4 nights.

  • On-site support

    For groups over 40 HCPs, we provide 24/7 on-site assistance upon request. Our dedicated support team ensures a seamless experience, addressing any issues promptly and efficiently to keep the event running smoothly.

    Whether it’s troubleshooting technical issues, coordinating last-minute changes or providing general assistance, our on-site team is there to ensure everything goes as planned.

Meetings & events

Envision your next healthcare meeting or corporate event running without a hitch. We secure the ideal venues for your events, ensuring they meet all your specifications and compliance requirements.

Our meticulous planning ensures that your meetings propel your organisation's goals forward. With strategic digital communications, we keep your audience engaged and informed, while our technical support guarantees flawless execution.

You can focus on delivering impactful content and networking, knowing that every logistical detail is expertly handled.

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  • Venue finding & sourcing

    We excel in securing the ideal venue for your next internal meeting, event, or incentive. Our expert venue sourcing services ensure that your chosen location meets all your requirements and provides the perfect setting for your event.

    We consider factors such as location, capacity, amenities, and compliance to ensure the venue aligns with your event objectives and budget. Our extensive network of venue partners allows us to find the best options that meet your specific needs.

  • Meetings planning

    Our meetings planning services are designed to propel your organization’s goals forward. Through rigorous planning and attention to detail, we ensure that every meeting is productive, impactful, and aligned with your objectives.

    We work closely with you to understand your goals and tailor every aspect of the meeting to achieve them. This includes agenda setting, speaker coordination, attendee management, and post-event evaluation. Our goal is to create an environment that fosters collaboration and drives results.

  • Communications

    Effectively reach your target audiences with our strategic digital communication solutions. We develop and implement comprehensive communication strategies that engage participants and enhance the overall event experience.

    From pre-event marketing to post-event follow-ups, we use a variety of digital tools and platforms to ensure your message is heard. Our services include email campaigns, social media management, mobile app development, and more, all designed to keep your audience informed and engaged.

  • Technical support

    From event management digital solutions to audio-visual technical implementations, our technical support services ensure flawless execution. We provide the technology and expertise needed to deliver high-quality, engaging events.

    This includes setting up and managing AV equipment, providing technical support during the event, and offering digital solutions such as live streaming, virtual event platforms, and interactive tools. Our technical team works closely with you to ensure that all technical aspects of your event run smoothly and efficiently.